PDOX Data Management System|
Compatible with Windows 7/8/10
Intuitive, simple to use interface and
Fast operation of all modules
Comprehensive reporting and
data export capability
Operator security ID and password system
Available in single user and multi-user
Works with any new or existing truck
scale make or model
Handles a variety of material in/material out scenarios
Provides complete information on the
ticketing function for the operator.
All ticketing operations are tied to the
vehicle ID that can be numeric or alphanumeric.
All ticketing functions can be operated
from either the keyboard or by using the mouse. Use of the keyboard allows for
extremely fast operation.
Pop-Up Selection Lists allow for easy
selection of vehicles, customers, contracts and materials.
Live scale weight display shows the
weight from the current scale selected.
Gross, Tare and Net weights are
automatically calculated and displayed on the ticket form.
Default Customer ID, Contract ID,
Material ID, Location and Source are tied to the Vehicle ID. By entering or
selecting an existing Vehicle ID, the form is automatically filled out with all
Handles cash sales and transient truck
traffic with ease.
If a new truck not already in the system
arrives, the operator can easily assign the truck to an existing customer and
can assign a default material to the truck without leaving the ticketing screen.
If a new truck arrives for a customer
that is not in the system,
the operator can quickly create a new truck record and new customer record
without leaving the ticketing screen.
The operator without leaving the
ticketing screen can create a new material or contract type.
Can be set, using parameters, to display
or not display pricing information on the form and on the printed weight ticket.
If selected, the pricing information is displayed on the form.
Allows for the entry of free form notes
that will be printed directly on the ticket.
If a pre-determined truck tare weight is
found for the selected truck, the system automatically uses this weight,
calculates the gross truck weight and completes the ticket with one keystroke.
If the truck tare weight is not found,
the system records the inbound truck weight and places the truck in the "In
Yard" list. When the truck returns to the scale, the system looks at the weight
reading. If it is less than the inbound weight, the system uses the current
weight as the tare weight and completes the ticket. If the current weight is
more than the inbound weight, the system uses it as the gross truck weight and
the inbound weight as the tare weight and completes the ticket.
After processing a ticket, the operator
is presented with a choice list which includes the following choices to complete
Accept and Print Ticket
Accept and Do
Not Print Ticket - Used when printer malfunctions or during demo mode
Function Keys allow for easy operation
of several important functions, including:
F1: Help - Opens the help file system
F2: List -
Opens selection lists
Charge - Allows for the entry of a fixed charge for the ticket
F4: Reprint -
Reprints the current ticket
F5: Edit -
Allows the operator to edit several items of the current ticket
Inspection - Designates the ticket as an "Inspection" ticket
Weight - Allows the entry of a manual truck weight
F9: No Weight
- Designates the ticket as a "No Weight" ticket
F10: Clear -
Clears all selections of the current ticket and resets the cursor to the Vehicle
Right clicking of the mouse opens a
pop-up menu with all function key selections.
The pop-up menu allows the operator to
enter the Location
where the material will be
deposited in the facility and the
from where the material was delivered.
Pressing the F11 key sequence opens
the "Trucks in Yard" list box showing:
Allows for the entry of new vehicles,
customers, materials, containers, jobs/contracts, and operators
When entering new vehicles, the option
is available to capture the tare weight of the truck on the scale.
When entering new customers, the default
source and material types can be specified so that these selections will
automatically be loaded into the ticketing screen when a customer is selected.
On the customer screen, the price level
from 1 to 5 can be selected as the customer's default price level. If Price
Level 0 is selected, the customer is placed on credit hold and the operator will
be warned when the customer is selected in the ticketing screen.
Entry of the Tare Expiration Code
determines how long a customer's trucks may use a stored tare weight. If a 0 is
entered, the trucks must be weighed in and out each time they come to the
facility. A number entered from 1 to 998 represents the number of days a truck
may use a stored tare weight. The number 999 indicates that the truck can use a
stored tare weight for an indefinite period.
The Material Add/Edit screen allows for
the entry of up to 5 price levels that can then be assigned to individual
customers through the Customer screen.
The Material Add/Edit screen allows for
the weight of materials to be displayed in a wide variety of units of measure.
The Container Add/Edit screen enables
the operator to add and edit various types of material containers that may
arrive at the facility. The use of containers enables the tracking of separate
tare weights for containers from truck tare weights, resulting in more accurate
total tare weight calculation. Since a given container could be paired
with any truck, the entry of a separate container tare weight and truck tare
weight for each transaction means that the overall tare weight recorded will be
The Contract Add/Edit screen allows for
the entry of specific contracts with a fixed price per material and allows for
an entry of a "warn" quantity to alert the operator when the target quantity of
the contract is about to be reached.
The Operator Add/Edit screen allows for
the entry of system operators, along with passwords that allow operators access
to specific parts of the program. Operators can be given access ranging from
basic operation up to full access to all parts of the program.
The Report Wizard steps the operator
through the selection and creation of a standard report. The wizard makes it
easy to select the report type, the report date range and the transaction
category. When all selections have been made, the system automatically creates
the report and displays it on the screen. The operator can then review the
report and can elect to send the completed report to the printer. The Report
Wizard is especially useful for new users and requires minimal training while
providing powerful reporting capability.
The Report Wizard allows the operator to
export the completed report to a variety of file formats, including Microsoft
Excel, Microsoft Word and many others. In addition to file formats, the report
document can be directly sent to virtually any recipient via e-mail or through
The Graph Wizard offers the same
functionality for color graphs as the Report Wizard does for reports. Any
operator can quickly and easily create impressive graphs on all of the data
contained in the system. The same exporting capability is also available for
virtually any type of bar or pie chart.
The Standard Report screen allows more
advanced reporting operations to be completed. The first tab on the form,
"Standard Reports", allows the user to select one or more reports to be selected
for concurrent printing, so that multiple reports may be run, back to back,
without operator intervention. These reports can be either detailed or
summary and may be selected in any combination. The transaction category and
date range for the selected reports are selected from the same form, which
speeds up the report selection process.
The "Graph" tab allows for multiple
graphs to be selected and printed, and works in a similar manner to the
"Standard Reports" tab.
The "Create Custom Query" tab allows the
user to create powerful, custom reports that can provide specific information
not available from a standard report. The custom query system allows the
operator to set up and run a report using criteria shown on the Transaction
Query Form. Using query operators, such as >, <, =, not, and, and other
operators, the user can filter the data in the database down to the specific set
of records that he is searching for. As a simple example, suppose that the
user wants to see all transactions that truck number AAA1 has brought in between
1/1/99 and 8/26/99 that contain "Domestic" material. The query form would be set
up as follows:
Vehicle ID = "AAA1"
>= "01/01/2016" AND <= "08/26/2016"
Running this query would product the desired report with the
information meeting the criteria required. The Custom Query System offers
the user a powerful reporting capability that can be used to filter and sort the
data in almost any way conceivable.
The "Special" report tab contains custom
reports that have been created for a special purpose that may be specific for a
given customer, but may not be included on every system. If a customer needs a
custom report that cannot be created using the query system or needs special
formatting, the report can be created and installed separately for the
PDOX for Windows can create invoices for
all customers in the system, print the invoices and create invoice tables that
can be viewed and printed.
PDOX offers optional exporting of invoices to various accounting software
interfaces, such as QuickBooks, Business Works, Peachtree, Acc-Pak and Maxwell Accounting.
The System menu selection provides
several functions to configure, manage and maintain the PDOX system, including:
Back/Restore manages the saving and
restoring of all files in the system.
The Parameters selection opens a form
that allows the user to configure the PDOX System for specific operation.
The "Ticket" tab allows for configuring
the scale ticket output to fit the user's requirements. Ticket headers and
footers can be created with specific information that the user wants on each
The "Scales/Serial" tab allows the user
to set up communication parameters for each scale used in the system.
The "Miscellaneous" tab allows the user
to set up various options to customize PDOX operation to suite local
requirements and to select the type of invoice export that is desired.
The "Security" tab provides for the
assignment of password access levels for each major function in the PDOX system.
This capability is extremely important, as it allows for extreme flexibility in
determining which operators have access to which functions in the system. The
Security System allows the owner/manager to precisely tailor operational access
to fit his needs and is a hallmark of the PDOX System.
The Utility menu selection provides for
several system utility processes for managing the PDOX System, including:
Change Operators - Provides for logging in a new system operator and
Communications - Allows the user to view what is happening with the serial
communications of the system for diagnostic purposes.
Indexes - Allows the user to re-build all database table indexes, in the
event of table corruption. This is a
very valuable function, as table indexes can become corrupted from power
failures or inadvertent system shutdown. In many
instances, this feature makes it possible for the user to repair his system and
get it back in operation without having to call for outside support.
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